2025 Philmont Scout Ranch
Online Contingent Crew Application
Submit by January 19, 2024
Patriots’ Path Council has reserved 20 Philmont crews for the summer of 2025 for a 15 Day Adventure, including a two-day Colorado Tour, with an estimated cost of $3,525 per person.
Each crew must consist of 12 Scouts and Scouters, with a minimum of 3 adults, 9 youths and a maximum of 4 adults, 8 youths. The crew makeup must comply with the latest Youth Protection requirements. A unit may submit more than one application, but priority will be given to every unit’s first application before any unit’s second application is considered.
Patriots’ Path Council units, and out of council units that actively participate in the Watchu program, interested in participating as a group should complete and submit the Crew Application online on the Patriots’ Path Council website no later than January 19, 2024. The Watchu crew selection process will take place on Tuesday, January 23, 2024 at 7:00 pm. The application will be considered on time and eligible for the crew selection process if all of the following criteria are met:
- Received by January 19, 2024. Application must be submitted online.
- Application must include at least 8 members, with the numbers of youth and adults age 21 and over as specified on the application. Crews with less than 12 members must recruit additional crew members and be willing to accept individuals assigned by Patriots’ Path Council as needed to create a full crew of 12.
- Units must rank their preference for travel dates.
On January 23, 2024 at the Watchu crew selection process:
- All on-time applications will be included in the process of being assigned available crew slots. District provisional crews will be given first choice of travel dates. All other applications will then be assigned their highest ranked preferred travel date that is available until all slots have been assigned.
- Crew applications received after January 19, 2024, and out of council crews that are not certified as active Watchu participants, will not participate in the process, but will be placed at the end of the waiting list in the order applications are submitted.
- A representative of the crew is encouraged, though not required, to attend the drawing.
- If the number of crews expressing interest is greater than the number of available slots, the drawing will continue to develop a waiting list. (Additional crew slots may be available from Philmont)
- Crews awarded a slot in a Patriots’ Path Council Philmont contingent, must register online and submit a $675 deposit ($100 is non-refundable) for each crew member by Tuesday, February 6, 2024. Failure to do so will result in the loss of the assigned slot, which will immediately be offered to the next crew on the waiting list.
- Patriots’ Path Council reserves the right to remove individuals or crews from the contingents for failure to make payments per the specified schedule.
The below is the order of date selections for crews:
- Council Provisional crews
- Council units (limited to one crew per unit) - in order by the "lottery" draw (and on-time)
- Additional crews from Council units - in order by date of submitting applications
- Out of Council crews - in order by date of submitting applications
There will be a supplemental fee charged to each member of a crew that has less than 12 members. The fee will equal $65.00 times the number of crew members under the required 12. (Example: each crew member’s fee would be $130 higher for a crew with only 10 members). All program fees may be paid by check, electronic check, or credit card, but a 3% fee will be added on to all credit card payments to cover the out-of- pocket cost to the council.
If the number of crews is fewer than 20 on May 1, 2024, Patriots’ Path Council reserves the right to cancel one or more contingents, and/or to reassign crews from cancelled contingents to open slots in the remaining contingents. Deposits will be returned to any crew whose contingent is cancelled by the council, and that crew will be given priority choice in the 2026 contingents.
Any questions regarding 2025 Patriots’ Path Council Philmont contingents and the process that will be used to fill them should be directed to Andrew Joiner at 973-765-9322 ext. 252 or email chiefwatchu@watchu.org.
*NOTE: To participate in Crew Selection Process AND to reserve a slot, crews must include at least 8 members, with a distribution of youth and adults as shown below. Crews that are smaller than 12 must recruit additional members, and be willing to accept individuals assigned by Patriots’ Path Council to the crew, as needed, to fill it.
CREW SIZE YOUTH** ADULTS (age 21 and over)
8 6 2
9 7 or 6 2 or 3
10 7 3
11 8 3
12 9 or 8 3 or 4
**at time of participation, 14-years old OR 13 and completed 8th grade
2025 Contingents and Travel Dates:
CONTINGENT TRAVEL DATES
626 Tuesday, June 24, 2025 to Tuesday, July 8, 2025
627 Wednesday, June 25, 2025 to Wednesday, July 9, 2025
628 Thursday, June 26, 2025 to Thursday, July 10, 2025
717 Tuesday, July 15, 2025 to Tuesday, July 29, 2025
718 Wednesday, July16, 2025 to Wednesday, July 30, 2025
Expected 15-Day Adventure activities (may be substitutions of similar items):
12-day Philmont Trek
Round Trip Airfare to CO
Bus transportation in CO, 6 meals, 2 nights
Round Trip Bus CO to Philmont and 1 meal
Hike in Garden of the Gods or Red Rocks
Visit summit of Pike’s Peak
Whitewater rafting on AR River
Hotel lodging / activity center in CO Springs
Out of council units may be certified as active participants in the Watchu Program only by the Patriots’ Path Council High Adventure Committee, and this is reserved for units who have adult leaders that serve as Watchu staff and actively support the program.